Clinic Management Software
Clinic management software that keeps patient records, appointments, WhatsApp reminders and billing in one simple dashboard. Built around how your clinic runs, used by your receptionist from day one.
- Patient records in one search
- Appointments + WhatsApp reminders
- GST billing and daily reports
- No per-doctor monthly fees
Since 2019
Delivering digital projects
India + Dubai
Jaipur HQ · Dubai partner office
Worldwide
UAE, UK, USA, Australia & more
Free
Consultation & custom quote
Overview
A clinic runs on three things: the appointment book, the patient file and the cash counter. When those live in a register, a WhatsApp group and an Excel sheet, things slip. Our clinic management software brings them into one dashboard your receptionist can learn in an afternoon. It's custom-built for general practice, physiotherapy, dermatology, ENT, eye and paediatric clinics, and it connects to WhatsApp so reminders and reports go out on their own. For dental-specific needs, see our dental clinic software.
- Best for
- OPD clinics, polyclinics, physiotherapy and specialist clinics
- Timeline
- 4–8 weeks
- Typical budget
- ₹54,000 – ₹2,25,000 one-time
- Built with
- Next.js, Node.js, PostgreSQL, WhatsApp Cloud API
The problem
What slows clinics down today
Patient history takes too long to find
A returning patient's old prescription is somewhere in a file. The doctor starts from scratch and the patient waits.
Queues and double bookings
Walk-ins, phone bookings and WhatsApp bookings all go into different places. The waiting room fills up at the wrong time.
Follow-ups are forgotten
"Come back after 7 days" depends on the patient remembering. Most don't, and the clinic loses the visit.
The owner can't see the numbers
How many patients today? How much collected? Which doctor is busiest? Getting answers means asking someone to count.
What you get
Features built for clinics
Patient records
Demographics, visit history, prescriptions, reports and notes. Search by name or phone number in one second.
Appointments and queue
Doctor-wise calendar with walk-in tokens, so the front desk sees who's next and how long the wait is.
WhatsApp reminders
Booking confirmations, visit reminders and follow-up reminders sent automatically on WhatsApp.
Prescriptions
Digital prescriptions with saved templates for common cases, printed or sent to the patient on WhatsApp.
Billing and payments
Consultation and procedure billing, GST invoices, UPI and card payments, and pending dues.
Reports on WhatsApp
A daily summary of patients seen, revenue and pending follow-ups sent to the owner every night.
Want to see how this would work for your business?
Send us a WhatsApp or book a free 30-minute call. We'll walk you through it and give you a clear price.
How it works
The workflow, step by step
- 1
Booking
Patient books by phone, WhatsApp or website. It goes into one calendar.
- 2
Check-in
Receptionist marks arrival and issues a token. The doctor's screen updates.
- 3
Consultation
Doctor opens history, writes the prescription and sets a follow-up date.
- 4
Billing
Bill is generated from the visit. Payment recorded by UPI, cash or card.
- 5
Follow-up
WhatsApp reminder goes out before the follow-up date. No calls needed.
- Patient records
- Appointments and queue
- WhatsApp reminders
- Prescriptions
- Billing and payments
- Reports on WhatsApp
12
Booking
8
Check-in
5
Consultation
WhatsApp update
Follow-up: done automatically.
Built on real work
The booking engine is already proven in a live clinic
The appointment and WhatsApp layer of this software is the same one we built for a dental clinic, where every enquiry gets an instant reply and patients book their own slots. Clinic management software adds records, prescriptions and billing on top. Ask us for a demo on WhatsApp and we'll walk you through the dashboard.
- WhatsApp booking proven in a live clinic
- Dashboard demo available on a call
- Built in Jaipur, supported in IST hours
- You own the code and data
Pricing
What clinic management software costs in India
One-time build cost. Hosting and WhatsApp message charges are billed at cost. No per-doctor monthly licence.
Starter
₹54,000 – ₹90,000
Appointments, patient records and WhatsApp reminders for a single clinic.
- Doctor-wise calendar
- Patient records + search
- WhatsApp reminders
- Basic billing
Complete clinic
₹90,000 – ₹1,62,000
Everything a busy OPD clinic needs, including prescriptions and reports.
- Everything in Starter
- Digital prescriptions
- GST billing + dues
- Daily WhatsApp reports
Polyclinic
₹1,62,000 – ₹2,25,000+
Multiple doctors and departments, lab orders and branch reporting.
- Everything in Complete
- Department and doctor logins
- Lab and pharmacy orders
- Multi-branch reports
Compare
Custom clinic software vs subscription apps
| Custom clinic software | Subscription clinic app | |
|---|---|---|
| Cost over 3 years | One-time build + hosting | Monthly fee per doctor, rising every year |
| WhatsApp automation | Built in on your own number | Limited or extra cost |
| Your workflow | Screens designed around it | Fixed screens for everyone |
| Data ownership | Your server, your data | On the vendor's platform |
| Setup time | 4–8 weeks | Same day |
Choosing clinic management software that staff will actually use
The best clinic management software is the one your receptionist doesn't fight. That means big buttons, Hindi-friendly labels if needed, search by phone number, and no more than three clicks to book a patient. We sit with your front desk for an hour before designing anything, because that's where most software projects fail.
If you're still on Excel or a register and unsure whether you need software yet, the same logic from our Excel vs software guide applies: switch when mistakes start costing more than the software would.
When you need more than a clinic system
Clinics with IPD beds, a pharmacy and a lab usually need full hospital management software. Clinics with an in-house medical store can add our pharmacy software module for batch and expiry tracking. And if patients can't find you online yet, start with a website for doctors.
Talk to the team that builds it
No sales script. Tell us how your business runs today and we'll tell you what to build first, and what it costs.
Or call +91-8529316818FAQ
Frequently Asked Questions
Is this cloud-based?
Yes. It runs in the browser on any computer, tablet or phone, and data is backed up automatically.
Can my staff use it without training?
We include a training session and design the screens for the front desk. Most receptionists are comfortable within a day.
Can it send prescriptions on WhatsApp?
Yes. The doctor can send the prescription as a PDF to the patient's WhatsApp right after the consultation.
Do I pay monthly?
No licence fee. You pay a one-time build cost, then hosting and Meta's WhatsApp message charges at cost. Optional support plans are available.
Can you migrate my old patient data?
Yes. We can import patient lists from Excel or your old software so you don't start from zero.
Explore more
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Read moreReady to get started with clinic management software?
Free consultation, a clear fixed quote and a team in Jaipur that answers on WhatsApp. Tell us what you need.
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