Event Management Software
Event management software that runs the whole event: registration pages, ticketing with UPI payments, guest lists, vendor coordination and QR check-in that clears the entry queue in seconds.
- Registrations and ticketing
- UPI and card payments
- Guest and vendor management
- QR check-in at the gate
Since 2019
Delivering digital projects
India + Dubai
Jaipur HQ · Dubai partner office
Worldwide
UAE, UK, USA, Australia & more
Free
Consultation & custom quote
Overview
Conferences, college fests, concerts, exhibitions and corporate events all share the same chaos: spreadsheets of registrations, payment screenshots on WhatsApp, a printed guest list at the gate and vendors calling all day. Event management software replaces that with one system. Attendees register and pay online, get a QR ticket on WhatsApp, and scan in at the venue. Organisers see live numbers, manage vendors and send updates to everyone in one click. It's custom-built, so there are no per-ticket fees eating into your margin. For a public-facing site to sell events, see event management website.
- Best for
- Event companies, conference organisers, colleges, corporates
- Timeline
- 4–8 weeks
- Typical budget
- ₹45,000 – ₹2,25,000 one-time
- Built with
- Next.js, Node.js, Razorpay, WhatsApp, QR scanning app
The problem
What slows event organisers down today
Payment screenshots on WhatsApp
Matching UPI screenshots to registrations by hand takes days and causes disputes at the gate.
Long queues at entry
Checking names on a printed list creates queues and lets gatecrashers through.
Ticketing platform fees
Per-ticket convenience fees on platforms reduce your margin or annoy attendees.
Vendors and guests in different sheets
Caterers, decorators, AV, speakers and VIPs are tracked in five places.
What you get
Features built for event organisers
Registration pages
Event pages with ticket types, early-bird pricing, coupons and custom questions.
Online payments
UPI, cards and net banking through Razorpay, with automatic GST invoices.
QR tickets
Unique QR ticket sent on WhatsApp and email after payment.
QR check-in
Gate staff scan tickets on phones. Duplicates and invalid tickets are rejected instantly.
Guest and vendor management
VIP lists, speakers, vendors, contracts, payments and schedules in one dashboard.
Broadcast updates
Schedule changes, venue details and reminders sent to all attendees on WhatsApp.
Want to see how this would work for your business?
Send us a WhatsApp or book a free 30-minute call. We'll walk you through it and give you a clear price.
How it works
The workflow, step by step
- 1
Publish event
Event page live with ticket types and prices.
- 2
Register and pay
Attendee pays online and receives a QR ticket.
- 3
Reminders
Venue, timings and directions sent before the event.
- 4
Check-in
QR scanned at the gate in seconds.
- 5
After the event
Feedback form, certificates and photos sent automatically.
- Registration pages
- Online payments
- QR tickets
- QR check-in
- Guest and vendor management
- Broadcast updates
12
Publish event
8
Register and pay
5
Reminders
WhatsApp update
After the event: done automatically.
Built on real work
Ticketing and booking flows we run in production
Dubai Travel Agent sells tour and attraction tickets online on a platform we built, with payment and instant confirmation. Event ticketing uses the same parts, plus QR check-in and attendee management. Payments follow our payment gateway integration setup, and reminders use the WhatsApp automation explained in how to automate WhatsApp messages.
- Live ticketing + payments
- Instant WhatsApp confirmations
- QR check-in app
- No per-ticket platform fee
Pricing
What event management software costs in India
One-time build. Payment gateway fees (about 2%) and WhatsApp charges are billed at cost.
Single event
₹45,000 – ₹81,000
Registration, payments, QR tickets and check-in.
- Event page + ticket types
- Online payments
- QR tickets on WhatsApp
- Check-in app
Organiser platform
₹81,000 – ₹1,62,000
Run unlimited events with vendors and guests.
- Everything in Single event
- Unlimited events
- Guest + vendor management
- Broadcast updates
Enterprise
₹1,62,000 – ₹2,25,000+
Multi-day conferences, sessions, exhibitors and app.
- Everything in Organiser
- Session/agenda booking
- Exhibitor portal
- Event app
Compare
Custom event management software vs ticketing platforms
| Custom event software | Ticketing platform | |
|---|---|---|
| Fee per ticket | None (gateway fee only) | Convenience or platform fee |
| Attendee data | Yours | Shared with the platform |
| Vendor and guest management | Built in | Usually not |
| WhatsApp tickets and updates | Yes | Mostly email |
| Best when | You run events regularly | One-off events |
When event management software is worth it
For a single small event, a ticketing platform is the easy choice. Custom event management software pays off when you run events regularly, sell thousands of tickets, or need things platforms don't do well: vendor coordination, VIP handling, WhatsApp tickets and your own attendee database for the next event.
Selling and promoting events
Your event management website showcases past events and takes enquiries, and wedding planners have different needs, covered on wedding planner website. Tour operators running group trips can use similar inventory logic in tour operator software. For promotion, our digital marketing services run event campaigns.
Talk to the team that builds it
No sales script. Tell us how your business runs today and we'll tell you what to build first, and what it costs.
Or call +91-8529316818FAQ
Frequently Asked Questions
Can attendees pay by UPI?
Yes. Razorpay supports UPI, cards, net banking and wallets, and GST invoices are generated automatically.
How does QR check-in work?
Each ticket has a unique QR code. Gate staff scan it with a phone app, and duplicates or invalid tickets are rejected instantly.
Can it work without internet at the venue?
The check-in app can work offline and sync when the connection returns, so poor venue internet doesn't stop entry.
Is there a fee per ticket?
No. You only pay the payment gateway's transaction fee.
Can we send updates to all attendees?
Yes. Schedule changes, venue details and reminders can be sent to all attendees on WhatsApp in one click.
Explore more
Related solutions and guides
- Event Management Company Website
- Wedding Planner Website
- Tour Operator Software
- Hotel Booking Engine
- CRM for Small Business
- MVP Development Services
- How to Automate WhatsApp Messages for Your Business
- MVP Development Cost: What Startups in India Actually Pay
- All industries we serve
Event Management Company Website
An event management website with a portfolio of past events, packages, an enquiry form with date, guests and budget, and your Instagram feed.
Read more Events & WeddingsWedding Planner Website
A wedding planner website with real weddings, packages by budget, destination pages and an enquiry form that captures date and guest count.
Read more Travel & HospitalityTour Operator Software
Tour operator software for group tours and fixed departures: live seat inventory, passenger lists, a B2B agent portal and online payments.
Read moreReady to get started with event management software?
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- Phone+91-8529316818
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What we offer
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What happens next?
- 1
We review
Our team studies your requirements within 24 hours.
- 2
Free consultation
A quick call or WhatsApp chat to understand your goals.
- 3
Clear quote
You get a detailed quote, scope and timeline. No obligation.